Who is working this event, on the same calendar as the booking
Work schedules are tied to events. Staff see their own shifts. Nights with people assigned are clear; nights still missing coverage stay grayed. This is not payroll.
Image to shoot
Empty for now. Calendar of event shifts: assigned people named on some nights, other events grayed as unassigned. Same event titles as the booking list. Desktop.
What this is for
Schedules attach people to events. The office sees which nights have coverage. Staff see their own shifts — not everyone else’s hours. The rota lives next to the booking, not in a separate spreadsheet.
How you use it
Assign people to the event
The shift sits on the booking. You are not maintaining a second calendar that forgets the date on the event.
Staff see their own rows
My schedule is that person’s shifts. They do not get the whole house rota with every coworker’s hours.
See assigned versus unassigned
Nights with people on them read as assigned. Events still missing coverage stay grayed so the gap is visible.
Image to shoot
Empty for now. Staff My schedule: a short list of that person's event shifts. No payroll totals, no HR fields. Phone or desktop.
What you have when you are done
A rota attached to the booking
Who works the night lives next to the event, not in a file named final-v3.
Staff who only see their nights
The floor checks their own rows. They are not browsing everyone else’s hours.